26 June 2013

Delegation 101

Here are some basic principles of delegation.  Read thru them and note which ones you already believe and behave accordingly and which ones you don’t.  Of the ones you don’t yet buy into, select ONE that could make a difference for you, and take it on.  Write it out on a card, put it where you can see it at work and ad home, and repeat it to yourself a few times a day.  Put it into action at least once. 

Here are the principles:  

  1. It’s OK to feel a little guilt when delegating . . . but don’t let it stop you.  There is such a thing as “good guilt.” In this case it means you’re trying something new. 
  1. It’s OK to feel discomfort when delegating . . . but don’t let it stop you.  You might simply be out of comfort zone and in new territory.
  1. Delegating work that doesn’t have to be done BY YOU frees you up to do the work that can only be done BY YOU.  Chances are, it’s the latter you’re being paid to do. 
  1. Delegating work to someone else often provides an opportunity for that person to:
    1. Develop their skills
    2. Be successful in a new way
    3. Be more visible to others
    4. Get to know more people
    5. Grow their own personal capacity by shouldering more of the work
    6. Benefit in other ways
  1. Delegating on the home front can alleviate stress at work and improve your work performance.
  1. Sometimes what’s hard about delegating is not being in control of the task.  Delegation works when your loss of control is more than offset by the relief of having someone else do it. 
  1. Sometimes what’s hard about delegating is the risk that it may not be done to your standard.  Know when and where a B+ job is good enough.
  1. Understand the concept of “good enough.”
  1. Sometimes it’s easier and quicker just to do it yourself.  But you’re buying into continuing to do it yourself .  Sometimes it’s worth investing in training someone to it over.
  1. Don’t assume you have to do it all yourself.
  1. Lots of people have issues about delegating — you’re not alone.
  1. Tuning up your own delegation skills can increase your own capacity for getting things done. 
  1. Tuning up delegation skills in your organization can expand your organization’s level of productivity.
  1. If you’re regularly taking on more work, you will need to relinquish old work.  You can’t just add and add and add and add and add.    

Delegation skills are 100% learnable.  If you need to tune up your skills in this arena, consider getting some focused, short-term coaching.  Contact me for an initial consultation.  

Categories: Productivity